A restaurant can fill its tables and still wonder where the cash went. Point-of-sale totals, card deposits, cash, fees, purchases, internal consumption, and waste arrive at different times. Accounting begins by connecting those stories without pretending that sales equal available money or monthly profit.
Close sales and payment methods
Every shift needs a cutoff by payment method: cash, card, SINPE, and other channels. Compare sales-system totals with counted cash and expected settlements. A difference is not always a shortage; it may be a tip, fee, return, or pending deposit. Document the explanation while the shift is fresh rather than weeks later.
Tario does not claim to replace a restaurant point of sale. It handles the relevant accounting and operating information for invoicing, banks, purchasing, expenses, inventory, and reports. Define how sales are summarized or integrated under the business process and invoice obligations. Avoid double recording when individual invoices and daily totals overlap.
Reconcile card settlements
A card sale happens today and may deposit later, net of fees or grouped with others. Keep the acquirer's report and reconcile gross amount, deductions, and deposit. Recording only the bank receipt understates sales and hides fees; recording only sales leaves a balance open. The bridge explains collection timing and cost.
Use a clearing account when the accounting policy calls for one and review old items. For an open settlement, locate batch, date, and reference. An assistant may suggest matches, but similar deposits need verification. Returns and chargebacks deserve separate support so they do not reappear as missing sales.
Purchases and supplier XML
Food, beverages, packaging, gas, cleaning products, and services arrive through different routes. Centralize invoices and XML, check vendor, date, tax, and category, and handle receiver messages when applicable. A late purchase changes cost, payables, and period taxes. A PDF stored in chat is not a recorded bill.
Separate inventory purchases, direct expenses, and assets. Coffee purchased for resale differs from an oven repair. Catalog names and units must match operations: buying kilograms and consuming grams requires an agreed conversion. If every manager uses another name, reports group badly and counts turn into arguments about language.
Inventory, recipes, and waste
Tario controls items, locations, and movements; it should not be described as recipe costing unless that flow has been configured. Track supplies or products at the level the restaurant operates, record receipts, transfers, issues, and supported adjustments. Define a complementary process when recipes or production must translate sales into consumption.
Count on different schedules. High-value beverages may be daily, dry goods weekly, and other supplies cyclical. Separate damage, expiration, staff consumption, and complimentary items because each cause leads to another decision. A generic adjustment balances stock while hiding whether portioning, receiving, entry, or waste caused the difference.
Read income beside cash
The income statement shows recognized revenue and expenses; cash flow shows money moving. A profitable month can feel tight because of advance purchasing or pending card settlements. Compare margin, cost categories, fees, fixed expenses, and changes against sales. Check opening days, special events, and seasonality before interpreting a variation.
Build a monthly close with reconciled banks, received purchases, counted stock, open balances, and reviewed Hacienda documents. Bring operations and accounting together around a few exceptions: unusual waste, a new fee, a late vendor, or dormant stock. A report matters when it creates a concrete conversation.
A realistic software test
Use a known week. Enter purchases, one card settlement, expenses, inventory movements, and documented adjustments. Compare the close with current controls. Check who can record, approve, and view. For several locations, test sites and permissions. Include a return and discrepancy because exceptions reveal whether context survives.
Tario brings electronic invoicing, purchasing, banking, accounting, reports, and inventory together so a restaurant can reduce disconnected files. Adoption works when each data source and reviewer is defined. The goal is to follow a sale from receipt to deposit and understand what happened to the supplies behind it.