The contract exists, but nobody remembers whether it is called document-final.pdf or scan-17.pdf. A filename search may fail even when the file is in the library. Content search provides another route: a reference, name, or phrase from the agreement. Finding a candidate, however, does not establish that it is current or that AI read everything you need.
Finding a file is different from interpreting it
Finding means locating files that may contain the information. Interpreting means checking what the selected document says and how far that supports your conclusion. A search summary can help choose what to open, but it does not replace the source. For a payment, close, or commercial decision, verify the fact in the preview or download before relying on it.
Tario brings company files and attachments to invoices, bills, contracts, and other records into Files under Organization. The library supports folders and metadata review. The assistant can search filenames and extracted text, then read the extracted content of an identified file. That depends on extraction being available; uploading a document does not guarantee that every page became readable.
Hypothetical example: finding delivery evidence
A fictional distributor needs delivery evidence for PED-742. It has three files: scan-17.pdf, order-742.pdf, and signed-delivery.pdf. The first contains an earlier quotation, the second is the order, and the third shows signed receipt. Searching PED-742 may find several candidates. The shared reference helps locate them, but it does not determine which supports the delivery.
Start specifically: search this company's files for PED-742. Then ask which file contains the receipt and what text identifies it. Open the candidate and inspect the recipient, date, and pages. This example makes no conclusion about a signature's legal validity. It checks whether the supporting document corresponds to the delivery being investigated.
If the assistant finds only order-742.pdf, that is not proof that nobody received the goods. The receipt may lack extracted text, sit outside the searched folder, or remain in another authorized library. The narrower conclusion is that this search did not locate the evidence. Continue investigating before making a claim about the actual operation.
Questions that leave a verification trail
- Search for PED-742 and return the names of candidate files.
- Read the selected file and identify text referring to receipt of PED-742.
- Distinguish the order from delivery evidence; state what is missing if no receipt is found.
- Do not create a bill or change inventory; I only want to locate and review the file.
These queries are examples, not a promise to locate any phrase in a single attempt. Available tools search names and extracted text; they do not guarantee synonym recognition or return the entire library in one response. Try a shorter distinctive reference, supplier name, or specific folder if nothing relevant appears. An overly broad query may return recent candidates that do not help.
An identified file does not imply unlimited reading. The content provided to the assistant is bounded, and a summary may omit the page you need. For long documents, open the original and locate the relevant section directly. Do not conclude that a contract lacks a clause merely because it was absent from an answer or an extracted text fragment.
When extracted text is insufficient
Review indexing status and any available extraction error. A sideways scan, blurred image, or small table can produce incomplete text. Microsoft's document-extraction guidance recommends reviewing input quality and incorporating human review. It is cited for that limitation, not to claim that Tario uses Microsoft's service or displays the confidence scores described in its documentation.
If PED-742 was read as PED-142, an exact search may miss it. Compare extracted text with the image. Request the digital original or a complete, legible, correctly oriented scan to improve the evidence. Retain the received document and explain any replacement. Do not silently alter a reference in a copy so the search finds what you expected.
Another possibility is searching for a label only your team uses. You say delivery confirmation, but the file says receipt record. Try an order reference or a name appearing in the source. If you do not know an exact term, inspect folders and metadata. Search narrows the candidates; it does not replace understanding how your operation names its documents.
Check the version, attachment, and company
Two contracts may share a customer and title while one is a draft and the other is signed. Inspect the file rather than relying on its name or upload date. A recent upload can contain an older document. Use the contents, metadata, and related record to identify the version answering your question instead of assuming the newest upload is current.
Tario can attach a library file to a record. Removing an attachment does not, on its own, delete the file from the library. If evidence disappears from an invoice's attachments, check its location before uploading another copy. Once you locate the right document, review its relationship with the record requiring evidence and the permissions needed to change that relationship.
Assistant search and reading are scoped to the active company and require access to the files module. A search request should not be used to seek another company's data without authorization. Before sharing a result, check recipients and avoid forwarding unrelated annexes. Making a document easier to find does not change who should receive it.
Finish with evidence rather than an assumption
For PED-742, the task is complete when you identify the correct receipt evidence, open it, and verify its relationship to the order. If it remains missing, record where you searched, which reference you used, and any limitation encountered. Another person can then continue without repeating vague searches. Found and awaiting verification are different working states, even when both include a filename.
Locating an attachment does not automatically record a payment, bill, or inventory receipt. If you subsequently want the assistant to prepare an operation, request it separately and review the proposal and authorization. Evidence explains the case, but its presence does not approve an action. Keep that distinction so a document search does not accidentally become an instruction to record an event.