Record payments to vendors
A payment is recorded from the bill, in full or in part, against a bank account; you can also link a bank movement you already imported or pay several bills at once.
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Steps
Open the bill and click Record payment. The dialog shows the balance due and two modes: Record payment and Link existing movement.
In Record payment enter the Amount (you can pay less than the balance: the bill becomes Partial), the Payment date, the Payment method and the Bank account; under Transaction details you can note the Transaction number (transfer, SINPE or cheque) and a Note, which are kept on the accounting transaction.
Confirm with Record payment of :amount. Tario creates the withdrawal in the bank account and the journal entry; the balance goes down and, when it reaches zero, the bill becomes Paid.
If the payment is already in the bank because you imported the statement, use Link existing movement: Tario lists the unlinked movements sorted by match (Strong match, Possible, Weak match); pick one and confirm with Link as payment.
To pay several at once, in the list use Select payable, adjust the Pay amount per row if needed, choose the Bank account and Payment method and click Pay selected.
A payment that came from a bank movement shows the Linked tag; Unlink reverses it, the balance becomes due again and the movement is unlinked once more.
Tips
- You need at least one active bank account; without one the dialog says "Add a bank account to record payments."
- After you import a statement, the bill may show Suggested payment with the movement that seems to pay it: one click on Link as payment settles it.
Common errors
| Code or message | What it means | How to fix it |
|---|---|---|
Only an outgoing movement (withdrawal) can pay a bill. | You tried to link a deposit to a bill. | Pick a withdrawal from the list or record the payment manually. |
The movement exceeds the document's balance due. | The bank movement's amount is larger than what the bill still owes. | Record a manual payment for the exact balance, or correct the bill if the real amount was higher. |
This movement's accounting period is closed. | The payment date falls in a month already closed in Accounting. | Use a date inside an open period or reopen the period in Accounting → Fiscal close. |
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