Recording invoice payments and payment receipts (REP)
A payment is recorded from the invoice, in full or in part, against a bank account, or by linking a deposit you already imported; on credit sales Tario issues an electronic payment receipt (REP) for every payment.
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Steps
In the Payment column click the wallet icon (Record payment). It only appears on issued, accepted invoices: a draft or a rejected invoice is not collected.
In Record payment enter the Amount (less than the balance leaves the invoice Partial), the Payment date, the Payment method and the Bank account; under Transaction details you can note the Transaction number and a Note.
Confirm with Record payment of :amount. Tario records the deposit and the journal entry; the balance goes down and, when it reaches zero, the invoice is Paid.
If the deposit is already in the bank because you imported the statement, choose Link existing movement: the list ranks unlinked deposits by match (Strong match, Possible, Weak match); pick one and confirm with Link as payment.
On invoices with a credit sale condition (02, 08 or 10), the dialog shows Issue the electronic payment receipt (REP), on by default: Tario issues one REP per payment and transmits it to Hacienda.
If a credit invoice was paid without a REP (for example, imported data), use Issue payment receipt from the invoice details.
A linked payment shows Linked; Unlink reverses it and the balance becomes pending again, unless it already has a REP declared to Hacienda.
Tips
- You need at least one active bank account; without one the dialog says “Add a bank account to record payments”.
- After importing a statement, the invoice can show Suggested payment with the deposit that seems to pay it: one click on Link as payment settles it.
Common errors
| Code or message | What it means | How to fix it |
|---|---|---|
Only an incoming transaction (deposit) can pay an invoice. | You tried to link a withdrawal to a sales invoice. | Pick a deposit from the list or record the payment manually. |
The transaction exceeds the document's balance due. | The deposit is larger than what the invoice owes. | Record a manual payment for the exact balance, or check whether the deposit covers several invoices. |
This payment is already declared to Hacienda in an electronic payment receipt (REP), so it cannot be unlinked. | The payment has an issued REP and Hacienda already knows about it. | If the payment did not happen, correct it with a note on the REP instead of unlinking it. |
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